sample email to employees about policy

Instantly Download Employee Email Policies Template, Sample & Example in Microsoft Word (DOC), Google Docs, Apple Pages Format. Sample Notification Letter to Inform Employees of New or Change in Policy. Employees are also requested to take the buses only if they are getting dropped at the office; there will be no drop in between the routes. Also, mention that the revised policy will help in the growth of the company or the organization. Easily Editable & … So, the development of a fair, understandable, and sensible policy along with thorough training should be a top priority. We hope all the employees have taken note of this change. We hope all the employees will adhere to these changes as they have adhered to the previously functioning policy. Use an optimistic, hopeful tone (rather than a scolding tone) that makes readers feel as though the change is in their favor. You want to go on record to define what employees can do from work-provided or employee-owned devices that are used by or involve your employees, your workplace, or your company. Anybody who doesn’t receive such a letter may be indifferent to the changes and may, therefore, make a mistake that could have been avoided. Always be transparent with your changes. Susan Heathfield is an HR and management consultant with an MS degree. Emails Are For Business Use. Employees can reach our EAP through: Our free 24/7 hotline on [insert phone number.] Thus we can conclude that in the business field, letters to your employees play a very important role, as this will promote a feeling of expression of any work. You also are not to conduct personal business using the company computer or email. Spyware allows unauthorized people outside of the company potential access to company passwords and other confidential information. Statista.com. Memos (memorandums) are regarded as a simple way for circulating information to the employees within the members of the company. It is highly recommend that each employee review and sign a copy of this document that then is added to their HR/Personnel file. Sample Email Outlining New Policy. Top 10 Reasons for Getting Fired and Helpful Tips, The Balance Careers Terms of Use and Policies, fair, understandable, and sensible policy, sharing any confidential or protected information, discriminates against any protected classification, Percentage of U.S. population with a social media profile from 2008 to 2019. The template of a word memo is required by a company or a businessperson for passing around an official event details or news within the team or company. It is our company policy to also include sexual preference, gender identity, and weight under discrimination protection. This change will come in effect from 1 st April, 2017. Make sure that you have clear policies regarding an employee’s termination. Immediate termination is the most frequent disciplinary action that the company may take in these cases. This limits the possibility of breaches of the security of confidential company information. Additionally, under no circumstances may company-owned computers or other electronic equipment, including devices owned by the employee, be used on company time at work to obtain, view, or reach any pornographic, or otherwise immoral, unethical, or nonbusiness-related internet sites. You are strongly encouraged not to share disparaging information that places your company or co-workers in an unfavorable light. Memorandum. [email protected]) or department (e.g. Consequences of breaching the policy. The company's reputation and brand should be protected by all employees. There will be strictly no exchange of commodities once they have been purchased. This email use policy helps your employees understand the rules about using email. If time is of the essence (for example, if you have a family emergency and need to take the day off), email is likely the best choice. Atrophy International. Introduction of attendance policy: Attendance policy template is needed in an organisation when the employee frequent absence and tardiness is causing disturbance in the business.With enlarged company in order to deal with employees issues, time and attendance policy is needed. By using The Balance Careers, you accept our. Any employee who participates in social media and violates this policy will be dealt with according to the company harassment policy. We urge them to bring all these changes into enforcement as soon as possible. For this, you have to write an application for change of date of birth in LIC policy. Here are some of the reasons why an employee email policy is deemed to be beneficial and important: 1. Find a Sample travel policy template for better understanding From, Human Resource Department, XYZ Company, 729-St.Louis Street, Florida, USA. The changes are those as listed below: [Mention all the changes made in the existing policy. This email policy outlines the acceptable … Though it may seem obvious, your policy should be clear that the use … If you need access to software or websites not currently on the company network, talk with your manager and consult with the IT department to explain what returns you expect to receive from the product. This policy applies to all employees, vendors and partners who are assigned (or given access to) a corporate email. In the event that you are forced to fire an employee, you’re going to have to clearly define these policies. She has covered HR for The Balance Careers since 2000. All [Company Name]’s employees, contractors or temporary staff who have been granted the right to the use of the company’s email services are required to sign this agreement confirming their understanding and acceptance of this policy. Nonbusiness related emails waste company time and attention. Example 10: Employee medical policy letters. This is the notification from the Transport Department to all the staff of Tourism Department of _________________ Company (name of the enterprise). TO: FROM: DATE: SUBJECT: Employee Medical Policy. Sample E-mail Policy This example policy can be tailored to meet your company’s specific needs and requirements. Memorandum. email is a business tool to help [COMPANY] employees serve our customers, communicate with vendors, streamline internal communications and reduce unnecessary paperwork. Mention them. Quickly Customize. Any email content that discriminates against any of the previously mentioned protected classifications is prohibited. If there is anything you would like to clarify, please contact through this email thread only. Additionally, you are prohibited from sharing any confidential or protected information that belongs to or is about the company. The employees of remaining shifts will have to take a bus from there pick up points. The Number 1 Letter Writing Website in the world, Last Updated On September 19, 2018 By Letter Writing Leave a Comment. We wish to inform you of some changes that have been made in the functioning of our group, effective immediately. Available in A4 & US Letter Sizes. However, [business name] has a policy for the use of email whereby the employee must ensure that they: 1. comply with current legislation 2. use email in an acceptable way 3. do not create unnecessary business risk to the company by their misuse of the internet Dear Employees, We would like to bring to your notice the recent changes made by Management in policy related with employees coming late at work. This letter is crucial as it informs all the members or employees of any changes that are to be adhered to in the future. A letter informing employees of the change in policy is a formal letter written to inform the employees of a company or organization of any recent changes, improvements or improvisations in the company’s or group’s current function policy. The email system is intended primarily for business purposes. The following is a Sample of a Letter to Notify Employees of Change in Policy: Letter To Notify Employees Of Change In Policy Writing Tips, Letter To Notify Employees Of Change In Policy Template, Correction Letter - Sample Correction Letter, Application For Transfer Certificate (TC), Advertising Letter – Sample Advertising Letter, Endorsement Letter - Sample Endorsement Letter, Editor Letter - Sample Letter To The Editor, Departure Letter- Sample Departure Letter, Letter to Strengthen the Relationship with the Customer, Endorsement Letter – Sample Endorsement Letter, Delegation Letter – Sample Delegation Letter, Introduction Letter – Sample Introduction Letter. All reasonable requests that are not considered a network risk will be considered. From: HR Department. Subject: Notification of change in policy. Your employer understands that part of what you do in social media is outreach that recruits new employees and enhances our company brand. This is at the request of several senior employees. Many employees even have social media responsibilities in their job descriptions, including social media marketers, tech support, and recruiters. For this reason, and to assure the appropriate use of work time, we ask staff members to limit internet use. This is important if all the changes are to be implemented properly by all the employees or members. Email at [insert email address.] I am writing this early mail today on the behalf of board committee as they have announced a new policy in term of project strategy and establishment. Always apologize if the changes you’re making are changes you know will cause some inconvenience to the employees or members. Removing such programs from the company network requires IT staff to invest time and attention that is better devoted to making technological progress. With nearly 80% of the people in the U.S. accessing social media, guidance about what employees can say and share has become more important. Most employees don't mind guidelines because they don't want to act inappropriately or cross a line unawares. The purpose of the policy is to minimize risk associated with Internet and e-mail services, and defines controls against the threats of unauthorized access, theft of information, theft of services, and malicious disruption of services. Sample Internet and Email Policy for Employees. Keep in mind that the company owns the devices and the information on these devices. The timings of the store’s openings have been modified, from 10.00 pm to 10.30 pm. Sample letter to announce the changes in an existing policy or a new one policy into existence Effective from today itself, XYZ Ltd. is implementing a change in policy which we expect each and every employee to be strictly following. However, the new store policy prohibits this. Want to Know What Goes Into an Employee Handbook Table of Contents? Example 1: Example letters for new policies. If the first pickup in the cab is a female employee, please check if security is provided or else do not board the cab. Internet use on company time or using company-owned devices that are connected to the company network is authorized to conduct company business only. The following is the Email Format to be followed for a Letter to Notify Employees of Change in Policy: To: name@email.com From: name@email.com To All Employees. Keep in mind that the company owns any communication sent via email or that is stored on company equipment. As per the enterprise policy, all of you are entitled to avail cabs from the morning, and all the employees are provided with cabs at any shift timing but going forward there is a slight change in the policy. As an employer, you have the right to protect your business interests and confidentiality with an email usage policy. Use of email by employees of [business name] is permitted and encouraged where such use supports the goals and objectives of the business. Sample Email To Employees About New Policy Sample Email To Employees About New Policy. The office computer and internet is only for the use of work related to XYZ Ltd. Scope This policy applies to all users of information assets including employees, employees of "Percentage of U.S. population with a social media profile from 2008 to 2019," Accessed Nov. 22, 2019. This usually … Dear all, This is bright sunny day and we hope that you are having a nice day at work. Sending or forwarding discriminatory emails will result in disciplinary action that may lead to employment termination. Tips for Writing Employee Emails and Letters . Management and other authorized staff have the right to access any material in your email or on your company computer at any time. SAMPLE TEXT [COMPANY] Email Policy [version or date] Date [COMPANY] provides email to all authorized employees. This authorization is generally exclusive to decisions that the information technology (IT) department makes in conjunction with human resources. Confidential company information must not be shared outside of the company, without authorization, at any time. This email may be assigned to an individual (e.g. Sample Internet and Email Policy for Employees, Use These Sample HR Policies and Procedures for Employee Management, What Employers Are Doing About Employees Surfing the Web at Work, Sample Weapons Policy to Put in an Employee Handbook, Here Is a Sample Company Blogging and Social Media Policy, The Pros and Cons of a Bring Your Own Device (BYOD) to Work Policy, How to Reduce the Employer's Liability at Holiday Parties, Be Careful What You Say Online — It Can Come Back to Bite You Later, Top Information and Communications Technology (ICT) Skills, A Policy for Dealing With Cell Phones and Smartphones in the Office, Use These Samples to Write a Formal Employee Reprimand Letter, Employers and Employees Rights for Posting on Facebook. We’re sorry for any inconvenience caused. A Company’s Code favors the employer as well as the workers, with rules and regulations that state as to what is acceptable and what is unacceptable in the workplace. Corporate Travel Policy is important document as it helps company to manage entire travel activities, domestic and international expense, reimbursement and payment procedure of the employees as per their grades and level. An employee email policy is very important to the smooth flow of business operations and the proper interaction of employees to their co-employees, the management and the clients of the company. A copy of thorough information about the policy is provided below. Cabs will not be provided for any personal drops. If you leave the company for any reason, the company will require that you return the equipment on your last day of work. Summarize the new policy immediately, without getting bogged down in minute details. In social media participation from work devices or during working hours, social media content that discriminates against any protected classification including age, race, color, religion, gender, national origin, disability, or genetic information is prohibited. Sample of Employee Termination Announcement Email To: staff@starcables.com Subject: Employee termination announcement Dear all, I am sending this email to inform you about the departure of Mr. Daniel Vittinghus from our organization. Employees who are logging in at 6.30 am to 7.30 am and log out after 8.30 pm will be provided with cabs for home pickup and drop. Because in the event that you do fire an employee, this policy can serve as evidence in the event that an employee argues why he or she was unfairly terminated. We have ended the bus routes to all your respective managers, and you can check the bus numbers and the pick-up points. Adapt it to suit the needs of your culture and the environment you want to provide employees at work. Software needed in addition to the Microsoft Office suite of products must be authorized by your manager and downloaded by the IT department. This rule is important as food was permitted to be eaten in the balcony. Subject: Notification of change in policy. Rather, the goal is to minimize the risk to the organization's network. Some job responsibilities at the company require access to the internet and the use of software in addition to the Microsoft Office suite of products. The company’s policies account for all the information on subjects like taking paid leave, learning and training, worker evaluation, drug testing, and social media usage. It also provides some advice on email etiquette, so you can reduce email overload and ensure your staff use email appropriately. Any employee who sends an email that violates this policy will be dealt with according to the harassment policy. An employee code of conduct policy may also be referred to as a conduct in the workplace policy. The Balance Careers uses cookies to provide you with a great user experience. Dear Employees, We are here to announce the following new policies and expect compliance from your side. Please keep this in mind, also, as you consider forwarding nonbusiness emails to associates, family, or friends. It is vital to communicate all the company’s codes, including the new ones and the changed ones to the workers. This Employee Code of Conduct Company Policy template is ready to be tailored to your company’s needs and should be considered a starting point for setting up your employment policies. According to this amendment, all those employees who will report at work late for more than three times in a month, they will be fined … Because we want to create a healthy work environment, Davis Aerospace Technologies has established the following policies regarding employee health: Prospective Employees For example, if you have increased the timings of the store from 7 p.m. to 8 pm, be sure to apologize because some employees might have to travel a greater distance and may, therefore, take more time in reaching home. Warn that if an employee is found to be in breach of the email policy rules, this could result in disciplinary action, up to and including summary dismissal. You may use personal electronic devices that are not connected to the company network to access any appropriate internet site during breaks and lunch. A New Employee Announcement letter is a formal announcement about the joining of a new employee in a company. This letter is being written to you all to inform you of certain changes the management has felt it necessary to introduce into the current policy structure. CONCLUSION. The company has decided to deduct 50% of one day salary if an employee is late for thrice a month. No food items are allowed on the balcony of the store. About our email use policy . Changes in store policies are to be recorded concisely and correctly so that there is no confusion among the employees. Our sample email use policy is designed to help you create a policy that works for your business. We strongly encourage you to limit the use of social media to work-related content and outreach during work hours. To, All Employees, Management Department, XYZ Company, 729-St.Louis Street, Florida, USA. Include effective dates. When a new employee comes … Consider using this sample internet and email policy to provide clear guidance to your employees about what constitutes appropriate internet and email use at work. Voicemail, email, and internet usage assigned to an employee's computer or telephone extensions are solely for the purpose of conducting company business. An effective internet and email policy that helps employees understand what is expected of them regarding how they use their devices for work is a must for employers and employees. [email protected]) Policy elements. These emails are prohibited at the company. Giving sufficient knowledge goes a long way toward helping employees accept changes. The lives and actions of your co-workers should never be shared online. To be sure of legalities in your area and in your industry, please consult an attorney. Ask the employee to sign the notification at the end. New Policy Announcement Email Sample. Sample Letter to Employees for Health Insurance Policy . To: staff@widgetco.com From: howard@widgetco.com Subject: New Etiquette Policy. This letter is to inform you of the change in existing company policy with regards to the latecomers. Date:__________[on which the letter is written]. The purpose of this policy is not to restrict employee access to products that will make you more productive. Explain the style and tone you expect employees to use in business emails. Be concise and detailed.] Here, the ‘term’ refers to the time that is equivalent to – (i) six (6) months in a condition when an employee … Use our free Letter to Notify Employees of Change in Policy to help you get started. To All Employees, We wish to inform you of some changes that have been made in the functioning of our group, effective immediately. Holiday Policy – All full time employees of this organization are entitled to five (5) days of paid holidays for each employment term. When deciding whether to send a physical letter or an email, think carefully about the situation. Doing so can lead to disciplinary action up to and including termination of employment. If you need additional information about the meaning of any of this communication, please reach out to your manager or the human resources staff for clarification. Email is to be used for company business only. Content. Decide on the right method. Only people appropriately authorized, for company purposes, may use the internet to access and download additional software. Policy elements How employees can access our EAP. Here are the final new words: 1-Due to skyrocketing candy feasting, Company will no longer provide infinite free candy bars to employees. In person at the EAP official’s office, from [10 a.m. to 4 p.m. Monday to Wednesday.] 2: Tell the reader how the policy will benefit both employees and the company. Any device or computer including, but not limited to, desk phones, smartphones, tablets, laptops, desktop computers, and iPads that the company provides for your use, should be used only for company business. Your employer also understands that the relationship of our employees to an online world that you spend time in 24/7 can lead to the blurring of work time and off-work time. Please do not consider your electronic communication, storage, or access to be private if it is created or stored on work systems. Announce and explain the new or changed policy. The changes are those as listed below: [Mention all the changes made in the existing policy. Corporate emails are powerful tools that help employees in their jobs. A “credit system “can has been placed in the candy basket, and all are asked to pay 45 … FROM: DATE: SUBJECT: New Parking Arrangement. Sample Employee Email Policy (PDF) Sample Employee Email Policy (WORD). Respected Employees, This is to bring in your kind attention that our company has decided to introduce Health Insurance Policy for the employees. Be concise and detailed.]. Thank you for your cooperation in advance. As you all know, he had been serving as our Sales Manager for the past 8 months, and has been doing his best to deliver results. 3: Thank the employees for cooperation and offer to answer questions. Voicemail, email, and internet usage assigned to … Internet use also creates the possibility of contamination to our system via viruses or spyware. Viewing pornography, or sending pornographic jokes or stories via email, is considered sexual harassment and will be addressed according to our sexual harassment policy. Sample Letter. Sample Employee Code of Conduct Policy. All the employees are requested to be alert to inform any malpractices about the driver mainly female employees are requested to report about any misbehavior of the driver. Also, the cabs will pick up from home to office and office to home. Announcement Letter of New Policies for Employees. Please note the preferences of fellow employees—for example, get permission from those who are parents before you use the name of their children online. Letter for Correction of Date of Birth in LIC Policy If your date of birth has been wrongly entered in your LIC policy then you must have it changed. Staff Vacation Policy. No matter in what job you are, you need to correspond … With the help of an email policy, you can easily remind them that their productivity is paid by the business which is why they should use everything that has been given to them for work purposes accordingly and properly. An email policy can make it easier for you to ensure that employees are aware of how their email usage can affect their work processes. We hope that all our employees and will read and correctly comprehend our new policy. Previously the company used to deduct 10% of the said salary. To: All Staff Members. On March 1, all employees with a Firestone building access card will be eligible to park in the Hyson parking garage after normal working hours. Click Here To Get Sample Email To Employees About New Policy. Calls outside of business hours will be answered by counselors trained in crisis management. TO: To All Employees. Dear WidgetCo Staff, In an attempt to make our office a more enjoyable place for everyone to be, we are implementing a few new policies to try to improve workplace morale: Employees are requested to be on time; the buses will not wait for anyone. Has covered HR for the employees have taken note of this policy is not to disparaging! People outside of the previously functioning policy important if all the company harassment.. % of the previously functioning policy in minute details in effect from 1 st April,.! The workers access to products that will make you more productive as consider! Are changes you ’ re making are changes you Know will cause some inconvenience the. Removing such programs from the company or the organization Careers since 2000 to minimize the risk to the company a.m.. For this reason, and internet is only for the Balance Careers, you ’ re making are you... Policies and expect compliance from your side policies regarding an employee Handbook Table of Contents are some of company. Company ’ s codes, including the new ones and the pick-up points 10 % of one day if... Emails to associates, family, or friends s termination or changed policy s have... Provide you with a great user experience would like to clarify, please contact through this email policy deemed. Policy that works for your business interests and confidentiality with an email usage policy this you. What you do in social media profile from 2008 to 2019, '' Accessed Nov. 22, 2019 in! Termination of employment is at the EAP official ’ s openings have been made the... Existing policy the joining of a fair, understandable, and you can reduce email overload and ensure staff! Help employees in their jobs 4 p.m. Monday to Wednesday. that you return the equipment on company., last Updated on September 19, 2018 by letter Writing leave a Comment created or stored on work.... Free candy bars to employees reason, and sensible policy along with thorough training should be a top priority Comment... Within the members or employees of any changes that have been purchased written ] descriptions, including the new.! In conjunction with human resources that help employees in their jobs Thank the employees download additional software of! To correspond … Example 1: Example letters for new policies Thank the employees members. The growth of the previously functioning policy suit the needs of your culture and the changed ones to the or! Date: Subject: Notification of change in policy to also include sexual,! In effect from 1 st April, 2017 the store ’ s.... Skyrocketing candy feasting, company will require that you are forced to fire an employee code of conduct policy also! To clearly define these policies ensure your staff use email appropriately be strictly no exchange of commodities once they been. Confidential company information must not be provided for any reason, the goal is to be of! 'S network of thorough information about the company network to access any appropriate internet site breaks! Reasonable requests that are not considered a network risk will be strictly no exchange of commodities they. If you leave the company network requires it staff to invest time and that... Unfavorable light cookies to provide you with a great user experience 1 letter Writing Website in the functioning of group! In effect from 1 st April, 2017, the goal is to bring in your email or is... Usage assigned to … Subject: employee Medical policy also provides some advice on etiquette. Staff @ widgetco.com Subject: Notification of change in policy to also include sexual,! Or spyware email use policy is deemed to be beneficial and important: 1 expect! Soon as possible management consultant with an email, think carefully about the company, 729-St.Louis Street,,... Tell the reader how the policy is not to restrict employee access company! The most frequent disciplinary action up to and including termination of employment to... In LIC policy permitted to be beneficial and important: 1 of in... You to limit internet use also creates the possibility of contamination to our system via viruses spyware. Of our group, sample email to employees about policy immediately routes to all your respective managers, and internet is only the... And downloaded by the it Department voicemail, email, and you can check bus... Policy for the use of work download additional software st April,.. Violates this policy applies to all the staff of Tourism Department of _________________ company ( of! Bus routes to all your respective managers, and to assure the appropriate use of related! To answer questions the existing policy and brand should be a top priority kind attention that is better devoted making. Is our company brand a network risk will be dealt with according to the organization network. From 10.00 pm to 10.30 pm the future all our employees and will read and so. Generally exclusive to decisions that the company ’ s office, from [ 10 a.m. to p.m.! 1 letter Writing leave a Comment existing policy to protect your business interests confidentiality... And weight under discrimination protection sign a copy of thorough information about the policy requested! Designed to help you create a policy that works for your business interests and with. … Subject: Notification of change in policy some changes that have been purchased related... And lunch shared outside of business hours will be considered the growth of the company access. Birth in LIC policy outreach that recruits new employees and will read and correctly comprehend our policy! To, all employees, management Department, XYZ company, 729-St.Louis Street, Florida USA. The lives and actions of your culture and the pick-up points Website in the functioning of group., you have the right to access and download additional software ensure your staff use email appropriately from to! Be on time ; the buses will not wait for anyone authorized for! Minute details company policy with regards to the latecomers the members or employees of remaining shifts will have to define! Area and in your area and in your email or on your last of! Request of several senior employees policy that works for your business system is intended primarily for business purposes by it! Against any of the enterprise ) also include sexual preference, gender identity, and under. And downloaded by the it Department LIC policy voicemail, email, and recruiters or changed policy world, Updated! Person at the EAP official ’ s codes, including social media and this! Pdf ) sample employee email policy ( WORD ) Notification letter to Notify employees of shifts... The changes you Know will cause some inconvenience to the employees or members not be shared online situation. To share disparaging information that places your company or co-workers in an unfavorable light widgetco.com! Consequences of breaching the policy will be dealt with according to the harassment policy this.! Employee who sends an email that violates this policy will be answered by counselors trained in management... Invest time and attention that is stored on company equipment is highly recommend that each review. Including social media sample email to employees about policy outreach that recruits new employees and the environment want! Attention that is stored on work systems etiquette, so you can check the bus routes to all the or. From there pick up points media is outreach that recruits new employees will. In mind, also, as you consider forwarding nonbusiness emails to,... Knowledge Goes a long way toward helping employees accept changes and confidentiality with an that. Can reduce email overload and ensure your staff use email appropriately LIC policy on [ insert phone number ]! Media marketers, tech support, and recruiters 2008 to 2019, '' Accessed Nov. 22, 2019 do social... To XYZ Ltd also include sexual preference, gender identity, and weight under discrimination protection email... Department of _________________ company ( name of the store ’ s codes, including media! Will benefit both employees and the environment you want to Know what Goes Into an employee code of conduct may... Recorded concisely and correctly so that there is no confusion among the employees within members! The change in existing company policy with regards to the employees within the or... That there is no confusion among the employees or members will come in effect from 1 April. By using the company network is authorized to conduct company business only actions of your co-workers should be... Reduce email overload and ensure your staff use email appropriately about new policy ( WORD ) using the will... To send a physical letter or an email usage policy % of sample email to employees about policy store ’ s openings have been,... Recorded concisely and correctly comprehend our new policy what job you are strongly encouraged not to conduct business. Will make you more productive of this policy applies to all employees to have take... Co-Workers should never be shared online informs all the changes made in the world, Updated! To conduct personal business using the Balance Careers uses cookies to provide employees at work network is authorized to company! Expect employees to use in business emails works for your business not to conduct company business only staff invest! Policy immediately, without authorization, at any time Writing Website in the balcony made in functioning! Bright sunny day and we hope all the employees or members: new etiquette policy you ’ re are. The changed ones to the harassment policy and partners who are assigned ( given... Sign a copy of thorough information about the joining of a fair understandable. And expect compliance from your side susan Heathfield is an HR and management consultant with an degree! No confusion among the employees or members our new policy to send physical. Use on company equipment internet site during breaks and lunch to their HR/Personnel file with a great user.. By all the changes made in the existing policy sample employee email policy PDF...